Ryerson University (“the University”) supports the closely aligned principles of transparency and accountability and as such routinely provides public access to information about the University’s operations and decisions.
At the same time, the University is committed to protecting specific types of information, which, if disclosed, could reasonably be expected to result in harm to the University, an identifiable individual, or a third party. This subset of information includes personal information, teaching and research records, as well as law enforcement, solicitor-client, labour relations and other kinds of information which for the purposes of this policy will be referred to as “restricted information”.
FIPPA’s legal requirements concerning the use, disclosure, and retention of personal information, as well the obligation to provide access to Centre records with limited protection for certain kinds of restricted information. To enable the University to meet its statutory obligations under FIPPA, the General Counsel has developed a procedures document (“Procedures”) which identifies restricted information categories, employee responsibilities, and legislative highlights. This policy and the related Procedures do not limit the rights and obligations outlined in any existing relevant legislation.
Centre employees are responsible for reviewing and understanding this policy and the related procedures. General Counsel and the Information and Privacy Coordinator are responsible for disseminating the policy and Procedures to employees, making the policy and Procedures widely available, and developing the necessary tools and forms to support the Procedures.
This policy and the related Procedures shall be maintained and updated on an ongoing basis by the General Counsel.
Application and Scope
This policy extends to Centre employees and applies to all records in the custody or control of the University. If a provision of this policy conflicts with a statutory obligation, the conflicting provision of this policy will be inoperative to the extent of the conflict. This policy replaces the Freedom of Information Guidelines and the Protection of Personal Information Guidelines. For guidance on the protection of the University’s general information assets, please see the University’s Information Protection Policy.
The interpretation of this policy falls under the jurisdiction of the General Counsel.
- Related Documents: Information Protection and Providing Access to Restricted Information Procedure (Privacy Procedure), Employee Confidentiality Agreement
- Owner: General Counsel and Secretary of the Board of Governors
- Approver: Board of Governors
- Approval Dates: October 2008, March 2011
- Currently under review
Terms and Conditions
Ryerson University owns, operates and maintains the Site, www.fsc-ccf.ca, including all content thereon (the “Site”). By accessing, browsing or using the Site, you accept and agree to these terms and conditions (the “Terms”). Ryerson University may amend the Terms at any time without notice. It is your responsibility to review the current posted version of the Terms each time you use the Site as you will be bound by such amendments. Please exit the Site immediately if you do not accept or agree to the Terms.
Copyright and Trademark Notices
All rights reserved. No part of the Site may be reproduced, modified, distributed, sold, published, broadcast, or retransmitted in any form without the prior written consent of Ryerson University.
Other names, words, titles, phrases, logos, designs, graphics, icons and brandmarks displayed on the Site may constitute registered or unregistered Official marks of Ryerson University.
Materials on the Site were produced and/or compiled by Ryerson University for the purpose of providing visitors with direct access to information about the programs and courses offered by Ryerson.
You shall not, without our prior written permission, use the Site for purposes other than your own personal, non-commercial use. Further, you may not frame the Site or any part thereof on any website without our prior written permission. You acquire absolutely no rights or licence to the Site other than the limited right to use the Site in accordance with the Terms. You shall not use the Site for any purpose except as expressly provided herein.
Your use of the Site is at your sole risk. The Site is provided “as is” and “as available”, and without warranties of any kind, whether express or implied, including but not limited to the implied warranties of merchantability, non-infringement or third party rights and fitness for a particular purpose, and any warranties that access to the Site is uninterrupted or error-free, that the Site is secure or free of viruses or other harmful material, or that information on the Site is complete, accurate or timely.
The Site may contain links to third party websites. These links are provided solely as convenience to you. Ryerson University is not responsible for the content of any third party website and does not endorse the information contained therein or guarantee its quality, accuracy, reliability, completeness, currency, timeliness, non-infringement, merchantability or fitness for any purpose.
All content, designs, graphics, pictures, illustrations, software, artwork, video, sound, names, words, titles, phrases, logos and marks displayed on the Site are owned by Ryerson University, its licensors, or the party accredited as owner, and are protected by copyright, trademark and intellectual property laws and treaty provision laws.
Collection of Information
Ryerson University only obtains specific personal information, such as your name, phone number or email address if you voluntarily complete an online form, submit an email to us with this information or register to use a portion of the Site. Should you choose to provide us with personal information, we will only use that information to respond to your request.
All personal information created, held or collected by Ryerson University is protected under the Information Protection and Access Policy. At any point of collection, you will be asked for consent to collect your information or you will be advised of the authority for such collection. Ryerson University will also inform you of the purpose for which the personal information is being collected, and how to exercise your right of access to, and correction of, that information.
Your personal information is not usually disclosed to anyone other than Ryerson University staff who need the information to carry out their responsibilities. Any further disclosure of the personal information you give us would be in accordance with the Information Protection and Access Policy.
Note: Unless specifically noted otherwise, neither electronic systems nor email are secure information transmission methods. Therefore, we recommended that you do not send sensitive personal information electronically.
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- Save passwords and/or preferences for you so that you will not have to re-enter them the next time you visit the Site.
- Compile user traffic and demographic statistics related to the Site (for example, number of users, page views, location you are coming from, average time spent on the Site, etc.). This information helps us to better understand when to update, change or offer new navigation or content.
The cookies we use do not allow us to identify individuals. They are used to save preferences, to compile statistical information and to assess and improve the efficiency of the Site.
Types of Cookies
- Session cookies – Session Cookies are stored only temporarily during a browsing session and are deleted from the user’s computer or device when the browser is closed. No personal information is kept in session cookies and they are stored only in your browser’s temporary (cache) memory. When you log out of your session, the cookie is no longer valid and is discarded when you close your browser.
- Persistent cookies – These are more permanent and can be re-read when you return to the website that placed them on your computer. The information in them is written onto your hard drive and saved there for a fixed period (usually a year or two) and is not deleted when the browser is closed. They are used to identify and provide personalized features and for tracking traffic patterns to and from our Site.
- First-party cookies – First-party cookies are set by the website you are visiting.
- Third-party cookies – Third-party cookies are set by a different organization through the owner of the website you are visiting. The websites you visit may contain content embedded from separate organizations (e.g., YouTube) and these organizations may set their own cookies.
How to Disable Cookies
Ryerson University uses Google Analytics, a web analytics service provided by Google, Inc., to measure traffic patterns to, from, and within our Site. Google Analytics uses first-party cookies, which are text files placed on your computer, to help analyze how users use the Site. Google Analytics uses “session” and “persistent” cookies to collect standard log information and to track visitor behaviour information, in an anonymous form, and compile statistical reports on site activity. The information generated by the cookies about your use of the Site (including your IP address) is transmitted to Google servers outside Canada. No personally identifiable information is recorded or provided to Google. As well, Google will not associate your IP address with any other data held by Google. Furthermore, Ryerson University uses the Google Analytics scripting call to remove the last octet from IP addresses before the data is transmitted to Google.
Ryerson University uses the statistical reports generated by Google Analytics to help us make our Site more useful to visitors.
- You may opt out of Facebook’s use of information for ad targeting by adjusting your Facebook ads preferences, external link.
By uploading or submitting any materials to the Site through content generation or submission mechanisms, such as but not limited to forms, blogs, wikis, forums, chats, commenting, video uploads and photo submissions, you automatically grant Ryerson University the non-exclusive right to use those uploaded materials royalty-free, in perpetuity. Such licence shall apply with respect to any form, media, or technology now known or later developed. In addition, you warrant that all intellectual property and moral rights in such materials have been waived.
Ryerson University may publish your content on our Site, as well as on other Ryerson University materials and publications, for the purposes of promoting the University. Ryerson University will moderate your content before it is published, however, Ryerson University does not guarantee that your content will be published. Ryerson University may edit your content for length, size or clarity. In addition, search engines may index your content. You should think carefully about your intent and the consequence of publication of any of your content.
You agree that all materials, including information, data, text, software, music, sounds, graphics or video which you publicly post or privately transmit are your sole responsibility as the originator of such content. You agree that you will not upload, post, transmit or otherwise make available any content that infringes any patent, trademark, trade secret, copyright or other proprietary right of any party. If you violate any of these guidelines, Ryerson University will not accept your content and may suspend or block your access to the Site.
If you are a minor, you must have permission from your parent or guardian to upload any content to the Site through content generation or submission mechanisms, such as but not limited to forms, blogs, wikis, forums, chats, commenting, video uploads and photo submissions. Ryerson University may request a parent’s or guardian’s email address from anyone who uploads any materials for the purpose of verifying with the parent or guardian that he/she has in fact given permission for such uploading. In the event that material is uploaded without permission, all uploaded material will be removed immediately and without notice.
When you participate through content generation or submission mechanisms, you can never assume that people are who they say they are, know what they say they know, or are affiliated with whom they say they are affiliated. Ryerson University is not responsible for the content or accuracy of any information and is not responsible for any reliance or decisions made by you or any other person based on such information.
Ryerson University has the right to monitor the Site electronically from time to time and to disclose any information as necessary to satisfy any law, regulation or other governmental request, to operate a website or any of the services properly, or to protect itself or its users in accordance with the Information Protection and Access Policy.
You shall defend, indemnify, and hold harmless Ryerson University, its partners, advisory board, employees and agents from and against any claim or demand made by any third party, and all liabilities, damages, losses, costs and expenses (including but not limited to reasonable legal fees) arising out of or relating to your browsing or use of the Site, content that you transmit to the Site, or your breach of any of the Terms. Ryerson University shall control the defence of any matter which is subject to indemnification by you and you shall cooperate as fully as reasonably required by Ryerson University.
To use certain features of the Site, you may be asked to register. You agree (i) to provide true, accurate, current and complete information about yourself as prompted by any registration form; and (ii) to maintain and promptly update the information you provide to keep it true, accurate, current and complete. If Ryerson University suspects that such information is untrue, inaccurate, not current or incomplete, we reserve the right to suspend, block or terminate your access to and use of the Site. If you are asked to register with the Site, you may need a username and password, which you will receive through the Site registration process. You are responsible for maintaining the confidentiality of the password and account, and are responsible for all activities that occur under your password or account. You must notify Ryerson University immediately of any unauthorized use of your password or account or any other breach of security, and to ensure that you exit from your account at the end of each session. Ryerson University is not liable for any loss or damage arising from your failure to protect your password or account information.
Ryerson University may in its sole discretion restrict, block or terminate your access to the Site at any time, without notice. In the event of termination, Ryerson University will no longer permit you to access the Site. Ryerson University is not liable to you or any party for such termination.
Visitors can access the Site from all Canadian provinces and territories, as well as from other countries. The Terms of the Site are governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein, and these laws apply to the use of the Site, notwithstanding your domicile, residency or physical location. You hereby attorn to the exclusive jurisdiction of the courts of the Province of Ontario and all courts competent to hear appeals therefrom.
If any provision of the Terms is deemed invalid or unlawful, then the provision is deemed severed without affecting the validity or enforceability of any remaining provisions.